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Last Post 11/19/2007 4:31 PM by  Ray Hall
O&P Question
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randellmorgan
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11/07/2007 5:36 PM

    Irrespective of the policy forms and endorsements, do you always apply the same criteria for general contractor overhead and profit, (applied when 3 or more trades are involved). That criteria being when overhead and profit is included, do you always pay 10% and 10% on an “ACV” basis regardless of the type of policy or endorsements?  

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    BobH
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    11/07/2007 5:46 PM

    There has been litigation on this subject.  Not all carriers view this the same way. 

    Unless a specific carrier is instructing you otherwise, if O&P is allowed on a repair, then 10 & 10 on the ACV should be allowed.  For example that is the default result you would get if you did the estimate in Xactimate.

    There has also been litigation on the "3 trades" rule, and I think the one involving State Farm came out with a ruling along the lines of O&P whenever it is reasonably expected that a General Contractor would be needed to do the repair.  So that is not a hard and fast rule that you have to have 3 trades. 

    You will find policies and endorsements that comment on ACV, but I'm not aware of any that specifically describe or limit O&P.  I believe that carriers who had a standard practice of refusing O&P prior to completion of repair have gotten their hands slapped.

    Bob H
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    randellmorgan
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    11/07/2007 6:10 PM
    Do you remember what State Farm was doing in regards to this matter after Katrina?
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    BobH
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    11/07/2007 6:18 PM

    I worked State Farm claims at Katrina for 5 months and they allowed O&P on the ACV of the claim, if that is your question...

    The litigation regarding when to allow O&P was prior to Katrina.

    Bob H
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    jlombardo
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    11/08/2007 5:31 PM
    Bob,
    We hold back OH&P until we receive a signed contract with a GC involved or until we receive a certificate of completion and satisfaction from the insured and contractor. So far we seem to be okay with the State of Florida on this as we are not denying the OH&P, we are just holding it until a Licensed and insured GC is involved.....The State is pushing for repairs to be done by a licensed and insured GC, so I think that is why we in Florida do not get a lot of grief on it.
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    BobH
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    11/08/2007 6:03 PM

    Hi Joseph, gotcha on how it works in Florida.

    Over the years I have had many carriers do that same requirement, but more often in California these days the carriers seem to be OK on paying O&P on the adjusted value of ACV claim.

    For those who are into boring reading, here is an article that summarizes some of the issues  http://www.adjustersinternational.c....pdf 

    on page 5 it mentions: the
    Property Loss Research Bureau
    (PLRB), a recognized resource used
    by insurers in the interpretation of
    property insurance policy provisions,
    has taken the position that
    “contractor’s overhead and profit
    are included in ACV, because they
    are part of replacement cost.” The
    PLRB concludes that “any estimate
    of actual cash value should include
    overhead and profit.”

    on page 6 it says: Other industry groups are taking
    similar positions. The Fire, Casualty
    & Surety Bulletins (FC&S), a
    National Underwriter Publication
    used by insurance professionals
    in the interpretation of property
    insurance policy provisions, is one
    notable example. In response to a
    question describing the practice of
    not including the costs of GCO&P
    as part of an ACV payment, an
    FC&S editor explained:
    “Both [general contractor overhead
    and profit as well as subcontractor
    overhead and profit] are to be used
    in calculating final replacement
    cost, since they are obviously a
    part of the function of repairing
    or replacing the building, and it is
    from this that the actual cash value
    settlement is derived.”

    ... Furthermore, many insurers include
    both general and specialty
    contractor/subcontractor overhead
    and profit when estimating the replacement
    cost that determines the
    limit of liability upon which a policyholder’s
    premiums are based.
    As the Texas Department of Insurance
    so aptly stated in its bulletin,
    “if the insurer in determining actual
    cash value excludes costs that
    are included in the determination
    of liability limits, on which the
    insured’s premium is based, the in-
    surer reaps an illegal windfall because
    the insurer receives premium
    on insurable values for which loss
    may never be paid.”

    as I mentioned earlier on this thread, not all carriers view this the same way. You have to "dance with the one that brought ya".

    Bob H
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    BobH
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    11/08/2007 6:13 PM

    Here's another one,  http://news.public.findlaw.com/andr...tkins.html
    13 Million dollar verdict, and this was a part of the allegations:

    ...and withheld the standard 20 percent payment for contractors' overhead and profit from its payments of actual cash value benefits;
    Bob H
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    BobbyJohn
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    11/08/2007 8:56 PM

    As a staff Catastrophe adjuster for one of the large companies I can tell you that we have pretty strict standards when it comes to O&P.  Usually to be considered for O&P a claim has to be over 20 thousand dollars and there must be extensive covered damage to both the inside and outside of the structure.  These claims are usually fire claims and large tornado/hurricane claims.  Usually your standard hail/wind claims do not qualify for O&P under our guidlines.  For example, if an insured has hail damage to roof, gutters, window screens, siding, and paint on the outside of their home we would not allow O&P.  The claim is not complex enough for the insured to require a general contractor.  In most cases the roofing companies will do all of the work as a lot of roofing companies also do siding, gutters, etc.  This especially when you have the storm chasers working the storm and going door to door soliciting claims.  That is why one of the first questions the storm chaser will ask you is if you allow O&P on 3 or more trades.  They will always "find damage" to  include roof, paint, siding, and gutters thus ensuring that more than 3 trades are represented even though their crew will do all the work.  

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    Ray Hall
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    11/08/2007 10:13 PM

    Something is "odd" about tornado damage not standing out for an experienced adjuster.  A  lot of structural damage would be very apparent.

    If it was a liability claim from blasting, I bet the liability adjuster could find find some witness that would tell a story of this "leaning house" was a condition before this storm . The lean/ rack may not be related to weather, or this weather event. I will also guess the Haig report and opine is along this line. Bet this case is reversed on appeal. My 2 cents.

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    Ray Hall
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    11/08/2007 10:39 PM

    This is kinda off topic.... The adjuster looks at a loss and does an accurate scope and detailed estimate. When he gets his mail he finds an estimate for roof shingles on and off $, gutter repairs$, drywall ceiling repairs $, ceiling paint $ clean up and trash haul $. It is signed by the contactor the insured selected and will use to do the work for a total of $1,000.00 less than the adjusters estimate that is due when the work is complete.

     1.Do you say the estimate is not detailed enough and not acceptable ?

    2. Turn in both and recommend the contractor's amount be paid ?

    3. Call the insured & contractor and say you can only recommend your estimate amount as its more accurate ?

    4. Tell the insured who is an officer of the insurance company that he left some $ on the table.

    5. Tell the insured to send $1,000.00 back to the claim department as you get paid by the amount of the loss and it make a differance to YOU.

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    BobH
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    11/08/2007 10:44 PM
    Usually to be considered for O&P a claim has to be over 20 thousand dollars

    I understand the issues of complexity of the project requiring a GC, but how do you draw a line at a dollar amount? 

    That is not a concept I can apply to the files on my desk.

    Sure, there are big claims that come through, but the day to day water pipe leaks that get attended to by the national companies like ServPro, or ServiceMaster will often range $5,000 to $15,000.  I've lived and worked in the same area doing claims for many years, and see these guys subcontracting out the larger drywall repairs, a different vendor for flooring, and of course there are lot's of things they will do with their own laborers.  And they have a GC license.

     

    Bob H
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    BobH
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    11/08/2007 11:12 PM
    Posted By Ray Hall on 11/08/2007 10:39 PM

    This is kinda off topic.... The adjuster looks at a loss and does an accurate scope and detailed estimate. When he gets his mail he finds an estimate for roof shingles on and off $, gutter repairs$, drywall ceiling repairs $, ceiling paint $ clean up and trash haul $. It is signed by the contactor the insured selected and will use to do the work for a total of $1,000.00 less than the adjusters estimate that is due when the work is complete.

     1.Do you say the estimate is not detailed enough and not acceptable ?

    2. Turn in both and recommend the contractor's amount be paid ?

    3. Call the insured & contractor and say you can only recommend your estimate amount as its more accurate ?

    4. Tell the insured who is an officer of the insurance company that he left some $ on the table.

    5. Tell the insured to send $1,000.00 back to the claim department as you get paid by the amount of the loss and it make a differance to YOU.

    I say choice #2 if the lower estimate will put the insured back in a pre-loss condition. And yes I would turn in both estimates, using mine as a comparative to show that the contractor's bid is reasonable when compared to unit pricing costs. You see estimates like this a lot with contractors that don't do insurance work. They walk in a room and say "$400 for paint" "$450 for drywall" without calling out the exact SF.

    Bob H
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    mbrew.2
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    11/12/2007 10:09 PM
    Bob, I agree with your analysis as this is the way I learned over the years about how to make a good judgment on what a job is worth. It also follows our training in estimatics on what a "small" job actually costs the contractor to do. I have seen too many young guns who only know what they learned in the classroom setting and are unable to make good decisions on what is fair and reasonable to a job operation that may not be listed in the estimating software program.

    I made a recent post response to a question of how to turn off the "base service charge" (read "minimums") because the "poster" just simply didn't want to use this useful and appropriate tool in his estimates, but have been unable to locate it in the archives. My reply was that the originator apparently was deficient in understanding how "economies of scale" and "loss of efficiencies" figured into the cost estimating process. I'm still looking for his post to see if he entertained a postive learning response.

    I do not wish to air out my philosophy on writing estimates on catastrophe losses, but I think you can read between the lines as to how thorough my estimates are written in those situations. I'm a great believer in developing a very accurate scope with accurate dimensions and untilizing the "Sketch" feature tool in Xactimate to provide a "win-win" estimate for both the Insured and the Insurance carrier.

    My point is: This business demands and expects the newbie "Cat" adjuster to learn how to apply good estimatics in "completing" their estimates to the fairness to the policyholder's benefit so that they can present a thoughtful and serious estimate to the contractor of their choice without having to go back to the insurer for more money before the job can be contracted. This is what the Insurer wants us to do for the fostering of good will in the claims process.
    Martin Brewer, AIC
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    Tim_Johnson
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    11/13/2007 5:06 PM
    Speaking of Base Service Charges, what is the difference in the setting "factor into unit cost" and "Do not apply". It seems that if you have it set to either one of these that the bottom line of the appraisal is the same. Am I missing something here?
    Tim Johnson
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    OdieWyatt
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    11/13/2007 7:33 PM
    what is the difference in the setting "factor into unit cost" and "Do not apply". It seems that if you have it set to either one of these that the bottom line of the appraisal is the same.


    You can actually get 3 different bottom lines. Take drywall, factored in is priced at 1.63, broken out is 1.46.
    1.63 x 1000 = 1630 factored in
    1.46 x 1000 = 1460 + 150 (or whatever the bsc is) = 1610 broken out
    or with bsc turned off, "do not apply"
    1.46 x 1000 = 1460

    On a very large estimate, the differences can be substantial.
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    BobH
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    11/13/2007 8:19 PM
    On a very large estimate, the differences can be substantial.

    Yep. Per Xactimate, the BSC is their solution to "economy of scale". If it is a big job, lots of Sf, you are supposed to "factor in" the BSC.

    If it's a small job, your are supposed to "break out" the BSC, but many carriers don't like to see them, and so they get cut anyway.

    BSC's are the couple hours (usually) of trip charges associated with the trade, and have zero materials whatsoever, it is pure labor.  When the BSC is "factored in" those couple hours of labor get sprinkled into the unit cost, so the cost per Sf goes up a little bit.

    People refer to Base Service Charges as Min Chg, but a typical Min Chge would allow for 1/2 sheet of drywall or whatever to get a small job done. The BSC's are pure labor, and when you look at the estimate summary window in Xactimate and click on the Base Service Charge icon you can see how many hours they are allowing, and even change the number of hours, turn it off, factor that BSC into the unit costs, etc.

    Personally, to avoid grief with claims examiners that don't REALLY understand BSC's and just look at them as fluff (they aren't intended to be), I just always set Xactimate to "factor in" BSC's, and if a trade needs more time due to small area of repair I put it right in the estimate with a note explaining why they need 2 hours or whatever.   Otherwise, the examiner is reading your estimate, OK, this room looks reasonable, OK, we allow that for paint, OK, then they hit the last page with $100's of dollars of Base Service Charges all grouped together, and they tend to protest them.

    If someone does a fresh install of Xactimate, and the default BSC settings are not changed, it will often create more Base Service fees than are needed.  If your estimate has the right combination of repairs, Xactimate can spit out a bunch of overlapping BSC's like for the cleaning trade, plus for a general laborer, if not inspected by human eyes.

    Bob H
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    Leland
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    11/13/2007 10:35 PM
    One of the realities often overlooked is the difference between a contractor that does restoration work and a general contractor that builds buildings.

    Let's say you have a small bathroom that needs a toilet replaced along with some drywall, baseboard, paint, linoleum, etc. due to a slab leak. How many trades is this- about 6, including the concrete patch. Imagine 6 minimums on this job- VERY profitable for a restoration contractor that has sharp laborers who know how to do multiple trades.

    Very unprofitable for a larger contractor that builds buildings and subs out all the different trades, unless the boss is willing to get dirty and do the work himself.

    The reality is if I have a claim like that I will probably not put in 6 full minimums, because such a job should be priced on the basis of what a restoration contractor would really accept, and most of them would agree that their painter can also do a drywall patch and a few feet of baseboard. Its simply not market pricing to pack 6 minimums into a small job.

    As far as the big contractor goes, I might have to explain to the insured and the contractor that they are not really set up for that type of job, and the insurance company does not owe some large amount simply because a certain contracotr is not set up for small jobs.

    Conversly that big contractor can probably underbid the small contractor when the project is large.
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    BobH
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    11/13/2007 10:41 PM

    I get claims from a semi-large carrier in California that has a flat rule: no more than 2 Min Chge per estimate, and they really don't want to see more than 1 - it sets off red flags for the very reason you stated (they figure the same restoration crew will do most of the trades anyway).

    If it is a small 5 x 8 bathroom with multiple trades, and you are only paying the SF of paint, flooring, baseboard - nobody gets out of bed for those prices. It can be a challenge, and that is the "nut" that Xactimate was trying to crack when they gave birth to BSC's with the 2002 version.

    I think it was a good concept, but they should have applied some lubricant and education for a year before releasing it - as the BSC's have been rejected by most clients I work with.   People that "don't have time to read the manual" do not fully understand BSC's and they got a bad rap.

    Bob H
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    Todd_Summers
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    11/15/2007 3:03 PM

    2.

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    cflclaims
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    11/15/2007 7:09 PM
    Carrier I work for in Florida only pays o&p with a signed contract by g.c. and insured. The reason being is that Florida is now a RCV up front state therefore the insured is getting RCV upfront with no hold back so in there eyes this is fair balance. I have not had many complaints on it except from some public adjusters. However I have heard that there is a class action loss suit filed or going to be filed in the State of Forida regarding this. The suit I hear claims that the insured is entitled to the overhead and profit regardless if they use a general contractor or supervise repairs themselves.
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